Job Description

Job Description

Job Description

Job Summary

We are seeking a highly organized, professional, and dependable Secretary to provide administrative and clerical support. The successful candidate will manage correspondence, maintain records, schedule appointments, answer calls, and assist with the smooth daily operation of the office.

The idea is to grow along with the company and gradually demonstrate the ability to manage the office.

This company specializes in car maintenance and repair; however, prior knowledge of the field is not required, as you will receive guidance and mentoring over time to broaden your general knowledge.

Key Responsibilities

• Answer and direct telephone calls and emails professionally.
• Maintain accurate files, records, databases, and confidential information.
• Receive visitors and provide information or direct them to the appropriate person.
• Manage incoming and outgoing mail and deliveries.
• Order office supplies and monitor inventory.
• Handle photocopying, scanning, printing, and general office duties.
• Assist management and staff with administrative tasks.
• Ensure the office remains organized and operates efficiently.
• Perform other duties as assigned.

Qualifications

• English and Spanish speaker.
• High school diploma or equivalent; additional administrative training is an advantage.
• Previous experience as a secretary, administrative assistant, receptionist, or in a similar role is an advantage.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to handle confidential information responsibly.
• Professional appearance and positive attitude.
• Ability to multitask and work independently with minimal supervision.

Key Skills

• Organization and attention to detail
• Customer service
• Communication and interpersonal skills
• Time management
• Problem-solving
• Typing and document preparation
• Confidentiality and professionalism

Working Conditions

This position is primarily office-based and may require extended periods of computer use. The Secretary may occasionally be required to work additional hours to support meetings, events, or urgent administrative needs.

Kaybran Auto Diagnostic is a company dedicated to the repair of General Motors vehicles.

Company Description

Kaybran Auto Diagnostic is a company dedicated to the repair of General Motors vehicles.

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